Roles, Permissions, and Types

Susan Kehila

Updated November 27, 2024 09:48

Expand the sections below to see more details on each topic.

User Roles

Role	Permissions
Admin	A user with the admin role can: Create users of all types Change a user's role Delete users of all types Create groups and boards Delete groups and boards Access groups and boards the admin user is not a member of Set and change group roles - for example, add a moderator to a group Note A user with the admin role cannot access, view, edit, or delete private styles or chats. To do this, the user would need to take over the account.
Member	A user with the member role can: Upload styles to that member's personal zone Create boards inside that member's personal zone Create groups, and Become the moderator of any group so created Invite users to become members of any group so created Set group roles for groups for which the member is a moderator Upload styles to boards of which they are a moderator or contributor member
External	An external user can: Be a contributor or reviewer in a group Join a group, but only by the invitation of a group’s moderator or an admin user An external user cannot: Create groups or boards Be a moderator in a group Download BW files

Role

Permissions

Admin

A user with the admin role can:

Create users of all types
Change a user's role
Delete users of all types
Create groups and boards
Delete groups and boards
Access groups and boards the admin user is not a member of
Set and change group roles - for example, add a moderator to a group

Note

A user with the admin role cannot access, view, edit, or delete private styles or chats. To do this, the user would need to take over the account.

Member

A user with the member role can:

Upload styles to that member's personal zone
Create boards inside that member's personal zone
Create groups, and
- Become the moderator of any group so created
- Invite users to become members of any group so created
Set group roles for groups for which the member is a moderator
Upload styles to boards of which they are a moderator or contributor member

External

An external user can:

Be a contributor or reviewer in a group
Join a group, but only by the invitation of a group’s moderator or an admin user

An external user cannot:

Create groups or boards
Be a moderator in a group
Download BW files

Group Roles

Each group role has different permissions as described in the following table.

Role	Permission
Moderator	The user creating the group is automatically the moderator of that group. A user with the moderator role can: Give or revoke a group level role to a member of a group moderated by the user Invite a user from the brand’s user pool to be a member of a group Invite External users to be members of the board Copy styles in a board from one group moderated by the user to: Another group moderated by the user Another group in which the user is a contributor Delete boards Edit all styles in the group Comment on all styles "Like" styles Download BW files Note A user with the admin role can also, for example, invite himself or herself to any group as a moderator and then, copy styles from one board to another board.
Contributor	A user with the contributor role can: Upload styles (via VStitcher/Lotta) Delete their own styles from a group of which they are a member Edit all styles in the group Create boards Note Contributors who are External users cannot create boards. Delete boards that contain only their styles Note Contributors who are External users cannot delete boards, and a contributor cannot delete boards that contain styles they are not the owner of. Comment on all styles “Like” styles Download BW files
Reviewer	A user with the reviewer role can: View all styles and comments Comment on all styles “Like” styles Download BW files (Internal reviewers only) Add styles to collections Note Reviewers can add styles to collections, without editing capabilities. For details see Managing Collections.
Anonymous	A user with the anonymous role can: Access public groups only View boards, styles, and comments in public groups

Group Types

Each group type has different characteristics as described in the following table.

Type	Description
Private	A group consisting only of you. For more information, refer to Groups and Personal Areas.
Members only	A group for members only.
Members and external users	A group for members and External users.
Public	A group open to all who have the appropriate link.

Groups and Personal Zones

Every user has their own personal zone (previously called a private area) which is a private group, automatically created when the user account is created. Also, the user's personal zone automatically has a board called My Uploads.

Users can upload styles to the boards in their personal zone. In Stylezone, a logged in user who clicks on their username, and clicks Profile can view their user page. This includes a Private Board tab, with the My Uploads board, and any other personal zone boards. Users can create as many boards in their personal zone as they wish.

What differentiates the personal zone from other groups is that a user cannot invite people to the personal zone - it is for his or her eyes only. Admin users do not have access to other users' personal zones.

When a user decides they are ready to share a private style inside a group, they can share the style from their personal zone into a board in a group. A copy of the style is kept in the user’s personal zone.

For information about how to add a board to your personal zone, refer to Adding a Private Board.

Roles, Permissions, and Types

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